CWSA Shipping Guidelines General

FOR YOUR CONVENIENCE CAREFULLY CHECK THE OPTIONS BELOW.
SAMPLES RECEIVED BEFORE AND AFTER THE SAMPLE DELIVERY PERIOD WILL NOT BE ACCEPTED.

KEY DATES

WineSpirits
Sample Delivery Period to Hong Kong1 January 2024 - 2 February 20241 January 2024 - 2 February 2024
Sample Delivery Period to London1 January 2024 - 2 February 20241 January 2024 - 2 February 2024
Sample Delivery Period to China
(ONLY from within Mainland China)		1 - 31 January 2024Not Applicable
Australia and New Zealand
Group Wine Shipping Deadline		1 - 31 January 2024Not Applicable

NUMBER OF BOTTLES

Wine
Spirits
Individual Shipping to Hong Kong
(Tax Free Port)		2 x samples per entry
1 x sample per entry
(greater than 30%vol a.b.v.)
Individual Shipping to China
(ONLY from within Mainland China)		2 x samples per entry
(only less than 30%vol a.b.v.)		Not Applicable
Australia and New Zealand
Group Wine Shipping		2 x samples per entry
(only less than 30%vol a.b.v.)		Not Applicable

DELIVERY INSTRUCTIONS

 a) Print Form A
  • Download and Print Form A sent to your e-mail address. Or, you may also print a copy of your Form A by Logging in to your CWSA Account.
  • Attach 3X copies of Form A on the outside of EACH parcel. Samples sent without FORM A will not be accepted.
  • DO NOT send copies of entry forms, invoices or your own Proforma invoice with the samples.
  • The value of all products must be declared as £1.
b) Label Your Samples
Please put the product code above the back label on each bottle.
You can find the product code on your Form A.

SAMPLES WITHOUT REFERENCE NUMBER WILL BE CHARGED A HANDLING FEE OF GBP50 PER SAMPLE
 

For example,
1000 is your Entry ID,
1000-1 is the product code of the 1st sample,
1000-2 is the 2nd sample,
1000-3 is the 3rd sample, and so on…
You may label your sample by either way:

i) Print on a sticker

ii) Write on a sticker

iii) Write on bottle using marker

c) Label All Your Boxes

Please ensure that each carton is clearly marked with the below details:

  • Contact Name and Number
  • Company Name
  • Shipper’s Address
  • Number cartons clearly 1/1 or 1/2, 2/2 etc.
d) Notify Receiver by E-mail When Sending (check table address below)
e) Send Samples
 
 
 
 
 
 
 WINE (<30% a.b.v.)

OPTION A – INDIVIDUAL SHIPPING

Ship Direct to Hong Kong

Ship Direct to London

OPTION B – GROUP SHIPPING

From AUSTRALIA & NEW ZEALAND only
(£80 per wine entry)

OPTION C – GROUP SHIPPING

 From MAINLAND CHINA only
(£30 per wine entry)

 
 
 
SPIRITS (>30% a.b.v.)

Ship Direct to Hong Kong

Ship Direct to London

  • TO ENSURE YOUR SAMPLES ARRIVAL, DHL IS NOT RECOMMENDED FOR SHIPMENT TO THE UK. SAMPLES SENT TO LONDON VIA DHL WILL NOT BE ACCEPTED.
  • CWSA Office hours is Monday to Friday 10am-5pm (except public holidays). 
  • Notify shipper of office hours. Deliveries may be returned to the sender if received outside of office hours.
  • For sustainability reasons, so not use bubble wrap, instead use cardboard dividers and paper

Australia & New Zealand Group Shipping (WINES ONLY)

  • Applicable for wine entry <30% a.b.v.
  • Offer is available for wines shipped from AUSTRALIA & NEW ZEALAND only
  • A special group shipping deal is available for wine entries via Hellmann: £80 per wine entry
  • Sender just need to deliver wines to their nearest Hellmann offices
  • Documents required to provide: On-line commercial invoice generated by the CWSA website when registering your samples. 
  • REMEMBER to check the “Group Shipping” checkbox on the product entry registration process.

Mainland China Group Shipping (WINES ONLY)

  • Applicable for wine entry <30% a.b.v.
  • Offer is available for wines shipped from MAINLAND CHINA only
  • A special group shipping deal is available for wine entries via Transped: £30 per wine entry
  • Sender just need to deliver wines to their Shenzhen warehouse.
  • Documents required to provide: On-line commercial invoice generated by the CWSA website when registering your samples. 
  • REMEMBER to check the “Group Shipping” checkbox on the product entry registration process.

Tax Duty (SPIRITS ONLY)

  • Applicable to liquor with alcoholic strength of > 30% a.b.v.
  • ALL TAX & DUTY MUST BE PAID BY THE SHIPPER
  • Email your tracking number to support@cwsa.org

IMPORTANT REMINDER: 

Please note that as per the CWSA organisation policy, only samples for which payment has been received will be tasted in the forthcoming CWSA Tasting.

We therefore suggest to ensure that payment for your invoice is received so that your samples may participate. 

Please e-mail support@cwsa.org for your questions, we reply within 12 hours.